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Angling and Social Club ANGLING FOR ALL ON THE COSTA BLANCA |
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CONSTITUTION As adopted at the initial General Meeting held on 1st. December 2004. Amended by Special Resolutions at the Special General Meeting held on the 4th of November 2007 at the Restaurant Castilla Name The club shall be called “Carp-R-Us Angling and Social Club” (hereinafter referred to as “Carp-R-Us. Objectives The objectives of Carp-R-Us shall be: To offer membership to persons of all ages and all nationalities who are interested to participate in activities related to angling.
Carp
R Us Finances Carp-R-Us is a non–profit making club; any monies raised through subscriptions, raffles, dinners and dances or by any other means shall be paid into the Carp R Us bank account as soon as possible. This is for the benefit of all club members. Legal Status Carp-R-Us shall be registered as a none profit making club with the Registry of Associations in Valencia, and the Agencia Tributaria in Alicante ...CIF Nº G45097407......... Members Membership shall be open to all persons with a keen interest in angling who are willing to contribute to the activities of Carp-R-Us on a reasonable basis, whether partaking non-partaking in all activities. Application for membership shall only be accepted from persons the committee are satisfied fulfils these criteria. The committee may at its discretion cancel membership of any member who it considers is not maintaining the high standards required, who has not paid his or her membership fee by the required date, or who is deemed to be a disruptive influence to the general harmony of the group. Membership of Carp-R-Us will be restricted to 100 full membership places; a waiting list will exist for those wishing to become members when a place becomes available. The Club or Club Committee cannot be held responsible for the actions of any of its members. Membership Fees All members shall pay an annual membership fee covering the calendar year, from January the 1st until December the 31st each year and such fee shall be payable from the 1st of January or before. There will be a 90 day grace period, and unless arrangements have been made with the committee, membership will cease. New members will pay a 10 Euro joining fee plus the annual membership fee. The annual membership fee shall be 50 Euro; any change in the fees shall be decided by Ordinary Resolution at the Special General Meeting (“SGM”). Which will be the first Sunday meeting in November Young members aged between 16 and 18 years of age will only be required to pay the 10 Euro joining fee. Junior membership for under 16 years shall be restricted to the family of full members; the joining fee shall be 10 Euro. Junior members shall not be able to fish at any Carp-R-Us events unless accompanied by the member of their family or a guardian who is the full member. Membership fees shall not be reduced when a member joins during the course of the year, and no refunds will be made if a member resigns before the end of the club year. Officers There shall be five honorary officers of Carp-R-US:
Only
fully paid up members can be Officers of the Club The officers shall be elected for a term of one year at the AGM. In the event that an officer resigns mid term the committee shall appoint a replacement to serve that capacity until the next AGM. No Officer can hold more than one position in the Club, however, if a vacancy occurs which cannot be filled immediately, the whole committee will take responsibility for that office until filled. The Committee The general management of Carp-r-us shall be the responsibility of the committee. The membership of the committee shall consist of:
Any
special projects or events being planned by members, if not already a committee
member, shall be automatically co-opted to the committee for the duration of
such project or event. The committee shall meet as and when necessary, but in any event not less than twice a month. Except in the case of an emergency, the Honorary Secretary shall give members of the committee not less than five days notice of any proposed meeting. Voting at committee meetings shall be by a simple majority. In the event of a tie the President of the meeting shall cast the casting vote. The committee shall be a quorum when not less than two officers and one other member are present. In the event that the Honorary President is unable to attend, the Honorary Secretary shall chair the meeting. Club Meetings The club will meet at 11.00 at the nominated location on the first and third Sunday of each month, unless otherwise notified. Accounts The accounting period will be from the 1st of January to the 31st of December each year, to conform with Spanish law. The Honorary Treasurer shall be responsible for maintaining clear and accurate books of accounts in which all items of income and expenditure shall be recorded and shall maintain files containing all accounting vouchers adequately referenced for ease of examination The bank documents will be available at all Club meetings. At the next AGM following the end of the accompanying period the Honorary Treasurer shall present a Statement of Affairs, including a full Balance Sheet as at the end of the accounting period and a statement of income and expenditure during the period. Annual General Meeting (“AGM”) The committee shall call an AGM every year, such meeting to take place on or before 31st March. Members shall be entitled to no less than 30 days notice in writing of the date, venue and agenda of the AGM, such notice to include copies of:
The
Agenda for each AGM shall include: Consideration of the minutes of the previous meeting, followed by a vote for an ordinary resolution for their adoption.
The
AGM shall be a quorum when two officers and not less than six other members are
present. In
the event the Honorary President is unable to attend, the meeting will be
chaired by the Honorary Secretary. Resolutions Members wishing to vote for or against a resolution may do so by attending in person or by authorizing the President in writing to cast their vote by proxy in accordance with their wishes. Any proposed amendment to this constitution shall require the passing of a Special Resolution in General Meeting, by a majority of not less than 75% of those present or voting by Presidents Proxy. All other matters shall be decided by way of an Ordinary Resolution adopted by a simple majority vote of members present, or voting by Presidents Proxy. Any member wishing to have an Ordinary or Special Resolution voted upon at the AGM must submit the proposed Resolution in writing to the Honorary Secretary not later than one month preceding the meeting. The resolution must be signed by the member and also by the seconder. Special General Meeting In the event that an important matter arises that the committee feels should not be left until the next AGM, or if not less than five members give written notice to the Honorary President or Honorary Secretary of their wishes for a Special General Meeting, the Honorary Secretary shall make arrangements to call a Special General Meeting. All members shall be given not less than 30 days notice of the date, time and venue of the meeting in written notice that shall include the proposed agenda and any resolutions that are to be presented for a vote. Quorum and voting rules for such Special General Meeting shall be the same as would apply for an AGM. Grievances Any member with a grievance may write to the Honorary Secretary who shall add the matter to the agenda for the next Committee Meeting. If the member so wishes he or she may attend the committee meeting for the duration of the discussion of the grievance. Any decision of the Committee shall be final.
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